Administrative Assistant - #2132012

Job Title: Administrative Assistant

Job Type: Full-time, Contractor

About Us:

Our mission at micro1 is to match the most talented people in the world with their dream jobs. If you are looking to be at the forefront of AI innovation and work with some of the fastest-growing companies in Silicon Valley, we invite you to apply for a role. By joining the micro1 community, your resume will become visible to top industry leaders, unlocking access to the best career opportunities on the market.

Job Summary:

We are seeking an experienced administrative professional who is organized and energetic, with superb interpersonal skills. The Administrative Assistant performs remote administrative support functions and operations for several consulting professionals within our office.

Key Responsibilities:

• Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence).
• Provide scheduling support to multiple individuals (appointment, calendar and meeting management).
• Front desk reception (answering phones, greeting visitors, handling deliveries).
• Complete administrative processes (time and expense reports).
• Prepare domestic and international travel logistics (itineraries, visas, etc.).
• Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.).
• Coordinate office celebrations and other internal events e.g. holiday party, day out, etc.
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials).
• Address problems and troubleshoot with internal and external stakeholders.
• Handle special projects with demanding deadlines.
• 5 days a week in the office, expected office hours: 8:30 to 17:30

Required Skills and Qualifications:

• Abitur preferred; completed post-secondary education.
• At least 3 years of relevant work experience as an Administrative/Executive.
• Assistant, preferably in a professional services and intercultural environment.
• Computer fluency with MSOffice (Word, PowerPoint, Excel, Teams and Outlook), SAP desired.
• Strong oral and written communication skills.
• Fluency in German and English required.
• Professional appearance and demeanor with ability to exercise good judgment and discretion.
• Attention to detail, dependability/punctuality.
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines.
• Experience working both independently and with a team in a demanding environment.
• Sense of humor appreciated.

Preferred Qualifications:

• Nice to have – travel experience for corporate.