Workplace Assistant - #2161146

Business Unit:

Office Management Group

Industry:

No Industry

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. The firm is the No. 1 investment bank for all global M&A transactions for the past two years, the No. 1 M&A advisor for the past 10 years in the U.S., the No. 1 global restructuring advisor for the past 11 years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by LSEG.

** In Germany, Houlihan Lokey operates through three separate entities (Houlihan Lokey (Europe) GmbH, Houlihan Lokey GmbH, Houlihan Lokey Germany AG) , none of which are credit/financial services institutions for the purposes of the German Banking Act. Houlihan Lokey (Europe) GmbH is a German MiFID investment firm subject to the German Securities Institutions Act and regulated by BaFin and Bundesbank. **

Scope

We are looking for a reliable and proactive Workplace Assistant in our Frankfurt office to support our Workplace Manager in the daily operations of our fast-paced and people-focused office. This dynamic role blends administrative support, hospitality, event coordination, and facilities management, making it ideal for someone with a background in office administration, personal assistance, hospitality, or HR.

Responsibilities

Workplace Management

• Support the Workplace Manager with daily operations to ensure the office runs smoothly.
• Liaise with external vendors and manage office supplies (pantry, stationery).
• Maintain a well-presented and organized office, including meeting rooms and shared areas.
• Oversee meeting room bookings, seating plans, and facilities-related coordination.
• Assist with maintaining health and safety standards in the office, including:
• Coordinating regular checks and trainings.
• Keeping records up to date, ensuring documentation is managed in line with legal requirements.
• Flag and escalate any issues as needed.
• Provide client services and manage visitor and workplace experience.
• Maintain up-to-date documentation, checklists, and vendor overviews.
  
  

Cross-Departmental Support

• Serve as a central point of contact for workplace and employee-related queries.
• Collaborate with HR, IT, Accounting, and other departments to support onboarding, offboarding, and daily operations.
  
  

Invoicing & Administration

• Review incoming invoices for accuracy, assign project or cost codes, and manage approvals.
• Prepare invoice breakdowns for internal reporting (training available).
• Handle incoming mail from state - institutions and ensure timely distribution to the relevant person or department.
  
  

Events & Travel

• Help plan and coordinate team events, office gatherings, and broader company initiatives.
• Travel to the Zurich office a few times a year to support the local team on-site.
  
  

Qualifications

• 3+ years of experience in hospitality (preferably 5-star), office administration, HR, or similar roles.
• Fluent in German and English (spoken and written).
• Strong working knowledge of Microsoft Office 365 (especially Outlook, Excel, SharePoint, and Teams).
• Excellent communication and time management skills.
• A proactive, service-oriented mindset with a willingness to learn and take initiative.
• Familiarity with HR and/or accounting processes is a plus.
  
  

What We Offer

• A dynamic and varied role in a supportive and collaborative environment.
• Beautiful high-rise offices with natural light and great views.
• A wide array of free snacks and drinks available daily.
• A young, international team and a friendly work culture.
• Opportunities to grow and learn on the job.
• Regular office events.
• Centrally located workplace with excellent transport links.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.