Office Coordinator - #2187463

Office Coordinator - Part-time, Fixed-term (m/w/d)

Hybrid working in Frankfurt (at least 2 days in the office per week)

The company:

Imagine a world where every small business has the power to thrive. That's the world we're building at iwoca. Small businesses aren't just statistics – they're the heartbeat of our communities, the character of our high streets, and the engine of our economy. Since 2012, we've revolutionised how these businesses access finance, turning what was once a lengthy, frustrating process into something remarkable: funding that's fast, flexible, and actually works for modern businesses.

Our impact speaks for itself: we've provided billions in funding to over 150,000 businesses across Europe, making us one of the continent's leading fintech innovators. But we're just getting started. Our mission? To empower one million businesses with the financial tools they deserve.

We combine cutting-edge technology and data science with genuine human understanding to make finance feel less like a barrier and more like a superpower. Whether it's managing cash flow or seizing unexpected opportunities, we ensure businesses get the funds they need – often within minutes.

The role:

This is an exciting opportunity to join our team as an Office Coordinator with our People Operations team, on a part-time basis (15 hours/week, fixed-term 12 months). You will play a key role in creating a welcoming and efficient work environment across our Frankfurt and Berlin offices. Frankfurt will be your main focus, as Berlin is located in a managed shared office space, with lower maintenance requirements. As the go-to person for our teams in both locations, you will ensure smooth day-to-day operations and a positive experience for everyone. You will report directly to our People & Culture Partner for Team DE. We offer flexibility in working arrangements (e.g., two full days or three mornings), depending on what works best for both you and the team.

• Serve as the first point of contact for office-related topics and queries from the Frankfurt and Berlin teams.
• Manage regular orders for food & drink and office supplies, ensuring adequate stock levels in both offices.
• Fostering an environment of collaboration and connection by organising team events. Manage shopping and catering for events in both locations.
• Serve as the primary contact for Frankfurt and Berlin offices, managing communications with external providers, including landlords, cleaning, supplies, equipment, invoices, and errands.
• Liaising with the Frankfurt and Berlin teams and HR to ensure new joiners and visitors are welcomed to our office and well looked after.
• Proactively gather ideas and recommendations to continuously improve our office environment and processes.
• Play a key role in shaping the Frankfurt office and team culture following our recent move into a beautiful new office space in the city centre, including finalising topics like soundproofing, design, and storage solutions.
• Support the People & Culture Partner with Health & Safety topics on the ground.
• Provide occasional IT support for new starters and daily operations, such as desk setup, accessory management, onboarding kit preparation, and on-site issue resolution.

The requirements:

• Preferably some previous working experience in office management or a similar administrative role.
• Strong organisational and multitasking skills with the ability to prioritise tasks effectively and manage time efficiently.
• A confident and enthusiastic attitude that thrives in a regularly changing and fast-paced environment.
• An independent, proactive, and reliable way of working to effectively manage the needs of both offices.
• Excellent communication skills, with a strong command of German and fluency in English (written and spoken), to facilitate seamless communication with our international team.
• Demonstrated ability to identify and resolve office-related issues quickly and effectively.

The salary

We expect to pay from €30.000 - €35.000 for this role (full-time equivalent). But, we’re open-minded, so definitely include your salary goals with your application. We routinely benchmark salaries against market rates, and run quarterly performance and salary reviews.

The culture

At iwoca, we prioritise a culture of learning, growth, and support, and invest in the professional development of our team members. We value diversity in thought and skill, and encourage you to explore new areas of interest to help us improve our products and services.

The offices

We put a lot of effort into making iwoca a brilliant place to work:

• Offices in London, Leeds, Berlin, and Frankfurt with plenty of drinks and snacks
• Events and clubs, like bingo, comedy nights, yoga classes, football, etc.

The benefits

• A smart, motivated and international team (we represent over 35 different nationalities) with ridiculous growth-mindset
• iwoca takes over a ski chalet in winter so that you and your team can ski or snowboard (and work) for a week. During summer we are drawn to the sun.
• Access to the gym membership program
• Exclusive participation in the daily commute
• Our home is in a nice office in the heart of the big city. In Frankfurt city centre, directly next to the famous Fressgass. Our office in Berlin is located centrally in the Hackesche Höfe.
• Company-wide training courses with internal and external speakers
• 26 days of vacation a year plus a free day for your birthday
• One-month fully paid sabbatical after 4 years
• Share options
• A paid volunteer day that gives you the opportunity to invest time to support a charity of your choice.
• ’iwocans’ also benefit from fully stocked fridges in our offices with whatever is needed to strengthen them. There are snacks (both healthy and less healthy) for the whole day.