Senior Associate - Process, Taxonomy & Documentation Management (m/f/d) - #2624380

About PROXITY

Headquartered in Frankfurt, PROXITY is a continental-European logistics operator and developer launched in April 2025. The company will manage a portfolio of high-quality properties and development projects, representing approximately seven million square meters of lettable space, all owned by real estate funds managed by Blackstone. PROXITY’s mission is to deliver modern, flexible warehousing solutions to a diverse customer base across Europe’s most dynamic metropolitan regions. With a presence across Continental Europe, with core markets in Germany, France, Italy, the Netherlands and Iberia, the company plans to expand its footprint in both existing and new markets as it scales further. PROXITY is owned by funds managed by Blackstone.

Position Summary

The position Senior Associate - Process, Taxonomy & Documentation Management / ERP & DMS Administration (m/f/d) is responsible for Data Management within Real Estate Controlling, with a focus on the maintenance, harmonisation and documentation of data, process and governance structures. The role ensures transparent, consistent and traceable documentation standards, manages roles and access rights in ERP and document management systems, and works closely with business teams, IT and external service providers to ensure high data and process quality, compliance and continuous improvement.

Key Responsibilities

• Maintain, further develop, and harmonize processes, taxonomies, and documentation standards across the organization
• Ensure complete and traceable documentation of relevant processes and system structures
• Manage, assign and document roles, permissions, and access rights in ERP and document management systems
• Support the definition and optimization of governance and documentation policies
• Collaborate closely with business departments, IT teams, and external service providers to ensure high data and process quality
• Analyze existing structures and identify optimization opportunities regarding efficiency, transparency, and compliance
• Perform quality checks and regular reviews of existing documentation and authorization structures
• Support system implementations, migrations, and process adjustments

Candidate Profile

• Master Degree in Business Administration, Information Systems, Information Management, or a related field
• 3–5 years of professional experience in process management, documentation management, ERP administration, or DMS administration
• Experience working with ERP and document management systems
• Highly structured and detail-oriented working style
• Strong ability to understand complex interdependencies and document them clearly
• Excellent organizational skills with a high level of accuracy and reliability
• Strong communication and coordination skills in international and cross-functional environments
• Fluent in German and English, both written and spoken

We are looking to recruit talented individuals able to drive the success of a growing company, and to bring out their best in an entrepreneurial environment that rewards initiative, effort and excellence.

Apply now and become part of the PROXITY team!